PUBLIC LIBRARY BOARD OF CULLMAN COUNTY, ALABAMA

INVITATION TO BID

Sealed bids will be received until by the Public Library Board of Cullman County, Alabama at the Office of the County Librarian, Main Library, 200 Clark St., NE, Cullman, AL 35055 until 2:00 P.M., C.S.T. on Monday, October 27, 2004 at which time and place all bids will be publicly opened and read aloud on the following equipment:

ONE (1) REPLACEMENT BOOKMOBILE FOR THE CULLMAN COUNTY PUBLIC LIBRARY SYSTEM (CCPLS)

Bookmobile Specifications

All bidders on this project must submit, along with his bid, a statement of qualifications which shall include experience record on projects of a similar nature, specifically building library service vehicles, along with evidence of financial ability to perform the work and a description of available manufacturing facilities, personnel and equipment to be utilized in completing the project. A list of references must also be submitted.

The bid is for a replacement bookmobile for CCPLS, to be constructed based on pre-set specifications. CCPLS reserves the right to adjust the cost of the proposed work to within the funds available.

Bids may be held by the Owner for a period not to exceed one hundred eighty (180) days from the date of opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders prior to the awarding the contract.

The maximum required completion/delivery time for all work under this contract shall not exceed 120 days after award of contract, unless allowances are made or approved by the County Librarian and the Public Library Board at the time of acceptance of the contract. A statement of delivery time/terms to be included in the bid will influence the awarding of the contract. Liquidated damages of $100 per calendar day will be charged to the contractor for each day that the work is incomplete after the contract completion date.

Bid specifications may be examined at the Office of the County Librarian, 200 Clark St., NE, Cullman, AL 35055.

Copies of the Bid specifications may obtained at the Office of the County Librarian, 200 Clark St., NE., Cullman, Alabama 35055.

A pre-bid conference for interested vendors will be held during the Association for Bookmobile and Outreach Services / Association for Small and Rural Libraries Joint Conference at the Radisson Hotel Worthington, 7007 North High Street, Columbus, Ohio on Thursday, October 14, 2004 at 3:00 P.M. local time. For exact room number, please contact Mrs. Dorlene Daniel at 256-734-1068, Ext. 42. Copies of the specifications will be available at the pre-bid conference.

The owner reserves the right to reject any and all bid proposals and to waive any and formalities. A qualified or conditional bid will not be accepted.

Bids should be submitted in a sealed envelope or package and be clearly labeled "BOOKMOBILE BID."

Bid specifications do allow for alternative proposals. Vendors submitting alternative proposals must clearly delineate derivations from the specifications in their proposals, explain how difference meet or exceed specifications, and otherwise fully detail all components of their alternatives in their bid submissions.

This project is being funded with federal Library Services and Technology Act funds as administered by the Alabama Public Library Service for the U.S. Institute for Museum and Library Science, local donations and funding provided by local governments.

PUBLIC LIBRARY BOARD OF CULLMAN COUNTY

RONALD L. HOGUE, CHAIR

By JOHN PAUL MYRICK, MLS

COUNTY LIBRARIAN / CHIEF EXECUTIVE OFFICER